{"id":134287,"date":"2023-09-20T12:24:08","date_gmt":"2023-09-20T12:24:08","guid":{"rendered":"https:\/\/userpilot.com\/blog\/product-manager-vs-project-manager\/"},"modified":"2024-12-30T19:08:41","modified_gmt":"2024-12-30T19:08:41","slug":"product-manager-vs-project-manager","status":"publish","type":"post","link":"https:\/\/userpilot.com\/blog\/product-manager-vs-project-manager\/","title":{"rendered":"Product Manager vs. Project Manager: How Do They Differ and Work Together?"},"content":{"rendered":"<p>The eternal debate: <a href=\"https:\/\/userpilot.com\/role\/product-management\/\" target=\"_blank\" rel=\"noopener noreferrer\">product manager<\/a> vs. project manager.<\/p>\n<p>In this article, we&#8217;re going to unpack the day-to-day activities of a product and project manager, describe the key areas of overlap and differences between these distinct roles, and, most importantly, cover how they can work together effectively.<\/p>\n<p>Buckle in&#8230;<\/p>\n<h2 id=\"a3fhu\">Product vs. project<\/h2>\n<p>We need to start with the fundamentals. Understanding how a product and project differs is key to figuring out the differences between product management and project management.<\/p>\n<ul>\n<li>A product is anything designed to satisfy <a href=\"https:\/\/userpilot.com\/blog\/customer-wants-and-needs-analysis\/\" target=\"_blank\" rel=\"noopener noreferrer\">customer needs <\/a>over a period of time. It can be a physical product or a service-based one.<\/li>\n<li>A project is a time-bound series of tasks that need to be completed.<\/li>\n<\/ul>\n<h2 id=\"5au01\">What is a product manager?<\/h2>\n<p>A <a href=\"https:\/\/userpilot.com\/blog\/product-manager-role\/\" target=\"_blank\" rel=\"noopener noreferrer\">product manager <\/a>is responsible for building and maintaining products. They <a href=\"https:\/\/userpilot.com\/blog\/product-strategy-development\/\" target=\"_blank\" rel=\"noopener noreferrer\">own the product strategy<\/a>, specify its functional requirements, and manage releases.<\/p>\n<p>Product managers are <strong>strategic<\/strong> &#8211; they need to understand the entire product lifecycle from <a href=\"https:\/\/userpilot.com\/blog\/product-discovery-process\/\" target=\"_blank\" rel=\"noopener noreferrer\">discovery<\/a> through launch and beyond.<\/p>\n<p>Ultimately, they are responsible for product outcomes, defining a product vision, planning the roadmap, understanding market trends, <a href=\"https:\/\/userpilot.com\/blog\/market-research-survey-questions-examples\/\" target=\"_blank\" rel=\"noopener noreferrer\">researching the market<\/a>, mapping customer needs, and performing competitor analysis.<\/p>\n<h2 id=\"3r6dk\">What are the roles and responsibilities of product managers?<\/h2>\n<p>Let&#8217;s take a deeper dive into the <a href=\"https:\/\/userpilot.com\/blog\/what-does-a-product-manager-do\/\" target=\"_blank\" rel=\"noopener noreferrer\">day-to-day activities of a typical product manager&#8217;s role<\/a>:<\/p>\n<ul>\n<li><strong>Define the <a href=\"https:\/\/userpilot.com\/blog\/product-vision-examples\/\" target=\"_blank\" rel=\"noopener noreferrer\">product vision<\/a> and strategy. <\/strong>A product manager&#8217;s job, first and foremost, is to articulate a clear vision that inspires the product team to deliver products and features that <a href=\"https:\/\/userpilot.com\/blog\/customer-delight\/\" target=\"_blank\" rel=\"noopener noreferrer\">delight users<\/a> and meet business objectives.<\/li>\n<li><strong><a href=\"https:\/\/userpilot.com\/blog\/customer-research-saas\/\" target=\"_blank\" rel=\"noopener noreferrer\">Conduct user and market research <\/a>to identify unmet needs. <\/strong>A product owner or product manager leads in understanding user needs and sharing insights with the team. This is absolutely key to the <a href=\"https:\/\/userpilot.com\/blog\/product-success\/\" target=\"_blank\" rel=\"noopener noreferrer\">product&#8217;s success<\/a> and helps reduce potential risks.<\/li>\n<li><strong><a href=\"https:\/\/userpilot.com\/blog\/product-ideation\/\" target=\"_blank\" rel=\"noopener noreferrer\">Brainstorm product solutions <\/a>and prioritize ideas. <\/strong>Product people are good at seeing the &#8216;bigger picture&#8217; &#8211; but they also <a href=\"https:\/\/userpilot.com\/blog\/feature-request-prioritization-framework\/\" target=\"_blank\" rel=\"noopener noreferrer\">prioritize ideas<\/a> and plan actionable tasks that enable the team to achieve company goals and customer satisfaction.<\/li>\n<li><strong>Build a <a href=\"https:\/\/userpilot.com\/blog\/outcome-based-product-roadmaps\/\" target=\"_blank\" rel=\"noopener noreferrer\">product roadmap.<\/a> <\/strong>Product managers create roadmaps that act as a strategic plan for building features, sequencing deliverables, managing stakeholder expectations, and organizing work.<\/li>\n<li><strong>Organize releases. <\/strong>Product managers <a href=\"https:\/\/userpilot.com\/blog\/feature-release-example\/\" target=\"_blank\" rel=\"noopener noreferrer\">define product releases<\/a> with the help of the <a href=\"https:\/\/userpilot.com\/blog\/how-to-build-saas-product-marketing-team\/\" target=\"_blank\" rel=\"noopener noreferrer\">product marketing team<\/a>. A good PM should be able to simplify complex technical details into clear messaging that encourages users to try out new features.<\/li>\n<li><strong>Analyze and report on product success. <\/strong>A product manager sets the vision, but they also trace their desired outcome using a <a href=\"https:\/\/userpilot.com\/blog\/product-metrics\/\" target=\"_blank\" rel=\"noopener noreferrer\">series of metrics.<\/a><\/li>\n<li><strong>Lead the product management team. <\/strong>Product managers have excellent communication skills and can organize teams and make it simple to collaborate with other departments, including the development team, sales, <a href=\"https:\/\/userpilot.com\/blog\/customer-success-roles\/\" target=\"_blank\" rel=\"noopener noreferrer\">customer success<\/a>, and more.<\/li>\n<\/ul>\n<figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/images.storychief.com\/account_6827\/core-product-manager-skills-product-management-marketing-2000_80933d9b75c018270ae2809af49cac38_800.jpg 1x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/images.storychief.com\/account_6827\/core-product-manager-skills-product-management-marketing-2000_80933d9b75c018270ae2809af49cac38_800.jpg 1x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/images.storychief.com\/account_6827\/core-product-manager-skills-product-management-marketing-2000_80933d9b75c018270ae2809af49cac38_800.jpg\" alt=\"Visual of product management skills\" \/><\/picture><figcaption>Responsibilities of a product manager.<\/figcaption><\/figure>\n<h2 id=\"bfe51\">What is a project manager?<\/h2>\n<p>A project manager&#8217;s job is essentially the planning, execution, and completion of a project.<\/p>\n<p>They work with a team of people to ensure that the <a href=\"https:\/\/userpilot.com\/blog\/backlog-grooming\/\" target=\"_blank\" rel=\"noopener noreferrer\">project stays on track<\/a>, the project scope and project timeline are relatively fixed, and the team meets its goals all the way through to project completion.<\/p>\n<p>A good project manager uses a variety of skills and techniques to ensure a project stays on track in terms of scope, time, and budget.<\/p>\n<h2 id=\"e32bm\">What are the roles and responsibilities of project managers?<\/h2>\n<p>Project managers are responsible for:<\/p>\n<ul>\n<li><strong>Planning the projects. <\/strong>That includes setting goals and project timelines, <a href=\"https:\/\/userpilot.com\/blog\/product-success-metrics\/\" target=\"_blank\" rel=\"noopener noreferrer\">managing success metrics<\/a>, and more.<\/li>\n<li><strong>Allocating resources.<\/strong> Project managers allocate scarce resources, including personnel, equipment, and materials &#8211; sometimes across multiple projects.<\/li>\n<li><strong>Managing budgets. <\/strong>New products need a financial lift but they can quickly go into a tailspin if the budgets aren&#8217;t tightly managed. Project managers ensure that all activities and resources fall within the allocated budget.<\/li>\n<li><strong>Tracking project progress. <\/strong>PMs track project progress against the established schedule and metrics.<\/li>\n<li><strong>Identifying delays. <\/strong>Project managers identify potential bottlenecks and take corrective actions to keep the project on track.<\/li>\n<li><strong>Managing the project team. <\/strong>That includes the soft skills necessary to help reach a defined outcome by collaborating with <a href=\"https:\/\/userpilot.com\/blog\/product-owner-vs-product-manager\/\" target=\"_blank\" rel=\"noopener noreferrer\">product managers, product owners<\/a>, etc.<\/li>\n<\/ul>\n<h2 id=\"8090f\">Are there similarities between product and project managers?<\/h2>\n<p>These two distinct career paths have lots in common. Both product and project managers:<\/p>\n<ul>\n<li>Focus on <a href=\"https:\/\/userpilot.com\/blog\/product-goals\/\" target=\"_blank\" rel=\"noopener noreferrer\">achieving goals<\/a> and helping the company achieve success.<\/li>\n<li>Collaborate within cross-functional teams.<\/li>\n<li>Are skilled at <a href=\"https:\/\/userpilot.com\/blog\/product-management-challenges\/\" target=\"_blank\" rel=\"noopener noreferrer\">problem-solving<\/a>.<\/li>\n<\/ul>\n<h2 id=\"6ccd7\">Product manager vs. project manager: What are the key differences?<\/h2>\n<p>Despite the similarities, viewing a product manager and project management professional as identical is wrong. Here\u2019s why:<\/p>\n<ul>\n<li><strong>The product manager role is a more strategic one. <\/strong>The product manager decides what needs to be built, and project managers focus on the execution of activities to realize those<a href=\"https:\/\/userpilot.com\/blog\/example-of-strategic-initiatives\/\" target=\"_blank\" rel=\"noopener noreferrer\"> product initiatives.<\/a><\/li>\n<li><strong>Product managers are primarily focused on outcomes.<\/strong> They aim to deliver value to customers and achieve business goals by <a href=\"https:\/\/userpilot.com\/blog\/product-success\/\" target=\"_blank\" rel=\"noopener noreferrer\">creating a successful product<\/a>, whereas project managers are focused on project outputs.<\/li>\n<li><strong>Product managers are involved in the entire product lifecycle. <\/strong>Project managers are involved in a project for a specific duration, whereas <a href=\"https:\/\/userpilot.com\/blog\/how-to-become-product-manager\/\" target=\"_blank\" rel=\"noopener noreferrer\">product managers<\/a> typically have a longer-term view (i.e., from ideation to <a href=\"https:\/\/userpilot.com\/blog\/saas-product-launch\/\" target=\"_blank\" rel=\"noopener noreferrer\">launch<\/a> and beyond).<\/li>\n<li><strong>Product managers usually make high-level, big-picture decisions.<\/strong> On the other hand, project managers make decisions that revolve around project execution, overseeing progress toward goals.<\/a><\/li>\n<\/ul>\n<h2 id=\"50vvk\">Do project managers report to product managers?<\/h2>\n<p>It depends.<\/p>\n<p>In smaller companies, project managers might report to a <a href=\"https:\/\/userpilot.com\/blog\/how-to-become-product-manager\/\" target=\"_blank\" rel=\"noopener noreferrer\">product manager <\/a>looking after a product line.<\/p>\n<p>In a large organization &#8211; perhaps in a more corporate environment &#8211; project managers might report to a Director of Operations.<\/p>\n<h2 id=\"as5su\">How do project and product managers work together to build successful products?<\/h2>\n<p>Let\u2019s see how both these roles can work together to benefit the company as a whole.<\/p>\n<h3 id=\"c600e\">Planning projects effectively<\/h3>\n<p>Project managers can help product managers set realistic deadlines. A good way of thinking about this is that product managers define the &#8220;what&#8221; and &#8220;why&#8221;, and project managers help set out the &#8220;how&#8221; and &#8220;when&#8221;.<\/p>\n<figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/images.storychief.com\/account_6827\/project-management-techniques_71c242fdaa0328fea55dca447f2328ed_800.jpg 1x, https:\/\/images.storychief.com\/account_6827\/project-management-techniques_71c242fdaa0328fea55dca447f2328ed_1600.jpg 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/images.storychief.com\/account_6827\/project-management-techniques_71c242fdaa0328fea55dca447f2328ed_800.jpg 1x, https:\/\/images.storychief.com\/account_6827\/project-management-techniques_71c242fdaa0328fea55dca447f2328ed_1600.jpg 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/images.storychief.com\/account_6827\/project-management-techniques_71c242fdaa0328fea55dca447f2328ed_800.jpg\" alt=\"Screenshot of Miro\" \/><\/picture><figcaption>Miro roadmap template.<\/figcaption><\/figure>\n<h3 id=\"9ar96\">Prioritizing features that improve customer satisfaction<\/h3>\n<p>Some features take a long time and effort to make, which can be a barrier if you&#8217;re aiming to <a href=\"https:\/\/userpilot.com\/blog\/improve-customer-satisfaction-saas\/\" target=\"_blank\" rel=\"noopener noreferrer\">improve satisfaction<\/a> and gain a competitive edge.<\/p>\n<p>Product managers can work closely with project managers to identify features that are high value but don&#8217;t require lots of effort.<\/p>\n<figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/images.storychief.com\/account_6827\/the-value-vs-effort-framework-800_9822ef20b965e59b900c8c3bc1647b43_800.jpg 1x, https:\/\/images.storychief.com\/account_6827\/the-value-vs-effort-framework-800_9822ef20b965e59b900c8c3bc1647b43_1600.jpg 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/images.storychief.com\/account_6827\/the-value-vs-effort-framework-800_9822ef20b965e59b900c8c3bc1647b43_800.jpg 1x, https:\/\/images.storychief.com\/account_6827\/the-value-vs-effort-framework-800_9822ef20b965e59b900c8c3bc1647b43_1600.jpg 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/images.storychief.com\/account_6827\/the-value-vs-effort-framework-800_9822ef20b965e59b900c8c3bc1647b43_800.jpg\" alt=\"Screenshot of value vs. effort prioritisation framework\" \/><\/picture><figcaption>Value and effort framework is a quick and effective way of prioritizing your efforts.<\/figcaption><\/figure>\n<h3 id=\"4v54k\">Following a customer-centric approach<\/h3>\n<p>Product managers represent the <a href=\"https:\/\/userpilot.com\/blog\/voice-of-the-customer\/\" target=\"_blank\" rel=\"noopener noreferrer\">voice of the user<\/a> on the product team. They&#8217;ll conduct research, analyze findings, and communicate them across both their team and the organization.<\/p>\n<p>Project managers can use this customer input when working on <a href=\"https:\/\/userpilot.com\/blog\/iterative-testing\/\" target=\"_blank\" rel=\"noopener noreferrer\">project iterations<\/a>, and help steer the team towards delighting customers.<\/p>\n<h3 id=\"9ba1d\">Monitoring progress toward product success<\/h3>\n<p>The two roles can work together to monitor <a href=\"https:\/\/userpilot.com\/blog\/product-metrics\/\" target=\"_blank\" rel=\"noopener noreferrer\">different metrics<\/a> that give clues as to a product&#8217;s success.<\/p>\n<p>While project managers might be more focused on business or financial metrics (i.e., cost to budget, delivery of certain projects), product managers will look at things like <a href=\"https:\/\/userpilot.com\/blog\/how-to-calculate-customer-retention-rate\/\" target=\"_blank\" rel=\"noopener noreferrer\">retention<\/a>, customer satisfaction, <a href=\"https:\/\/userpilot.com\/blog\/user-activation-for-saas\/\" target=\"_blank\" rel=\"noopener noreferrer\">activation<\/a>, and more.<\/p>\n<figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/images.storychief.com\/account_6827\/retention-analysis-introducing-userpilot-analytics-800_6a9ecaedfa6cd550c65f4be32c5b6f98_800.jpg 1x, https:\/\/images.storychief.com\/account_6827\/retention-analysis-introducing-userpilot-analytics-800_6a9ecaedfa6cd550c65f4be32c5b6f98_1600.jpg 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/images.storychief.com\/account_6827\/retention-analysis-introducing-userpilot-analytics-800_6a9ecaedfa6cd550c65f4be32c5b6f98_800.jpg 1x, https:\/\/images.storychief.com\/account_6827\/retention-analysis-introducing-userpilot-analytics-800_6a9ecaedfa6cd550c65f4be32c5b6f98_1600.jpg 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/images.storychief.com\/account_6827\/retention-analysis-introducing-userpilot-analytics-800_6a9ecaedfa6cd550c65f4be32c5b6f98_800.jpg\" alt=\"Screenshot of analytics\" \/><\/picture><figcaption>A report looking at retention over time can be a handy way to spot trends.<\/figcaption><\/figure>\n<h2 id=\"c0ff5\">Conclusion<\/h2>\n<p>Hopefully, you now have a better sense of what a project manager and product manager are, their differences and similarities, where they both fit in an organization and how they can collaborate effectively.<\/p>\n<p>Want to get started with building better product experiences &#8211; whether you&#8217;re a product or project manager? <a href=\"https:\/\/userpilot.com\/userpilot-demo\" target=\"_blank\" rel=\"noopener noreferrer\">Get a Userpilot demo <\/a>and see how you can delight your users today.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Despite the similarities, viewing a product manager and project management professional as identical is a mistake. In this article, we&#8217;re going to unpack the day-to-day activities of a product and project manager, describe the key areas of overlap and differences between these distinct roles, and, most importantly, cover how they can work together effectively.<\/p>\n","protected":false},"author":56,"featured_media":134289,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[214],"tags":[216,215,342,232,747,1621,526],"class_list":["post-134287","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product-management","tag-product-management","tag-product-manager","tag-product-manager-tools","tag-product-managers","tag-product-success","tag-project-manager","tag-saas-product-manager"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Product Manager vs. Project Manager: How Do They Differ?<\/title>\n<meta name=\"description\" content=\"Product manager vs. project manager: what are the key similarities and differences between them? 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