{"id":26690,"date":"2024-09-28T21:08:15","date_gmt":"2024-09-28T21:08:15","guid":{"rendered":"https:\/\/userpilot.com\/blog\/user-retention\/"},"modified":"2026-04-02T13:26:05","modified_gmt":"2026-04-02T13:26:05","slug":"user-retention","status":"publish","type":"post","link":"https:\/\/userpilot.com\/blog\/user-retention\/","title":{"rendered":"User Retention: How to Calculate &#038; Improve It"},"content":{"rendered":"<p>User retention measures how many users continue to use your product or service after their initial interaction or sign-up. It&#8217;s a crucial metric for businesses, especially in the SaaS industry, as it directly impacts growth, revenue, and overall success.<\/p><p>Depending on a couple of reasons such as product\/service type, user lifecycle, etc., you can monitor user retention weekly, monthly, or quarterly.<\/p><p>The question is how to measure it. What should you do if the rate is going down? You&#8217;ll find in this piece several ways to <a href=\"https:\/\/userpilot.com\/solutions\/customer-retention\/\">track your user retention<\/a> and improve it.<\/p><h2 id=\"9tqld\"><strong>Why is user retention important?<\/strong><\/h2><p>Why does retention matter? Why should you focus on active users who are continuously using your product? Because retention informs several other key product decisions and impacts a range of other dimensions, a few are discussed below:<\/p><ol type=\"1\"><li><strong>The cost of acquisition. <\/strong><a href=\"https:\/\/userpilot.com\/blog\/acquisition-engagement-retention-saas\/\">User acquisition<\/a> is far more expensive than user retention. From a business perspective, it makes sense to keep hold of existing customers rather than constantly having to win over new ones.<\/li><li><strong>Customer lifetime value. <\/strong>Retained users typically have a higher <a href=\"https:\/\/userpilot.com\/blog\/personalized-retention-marketing\/\">customer lifetime value<\/a>.<\/li><li><strong>Payback period and profitability. <\/strong>To ensure your SaaS makes a profit, you need to retain customers <em>past<\/em> the payback point.<\/li><li><strong>Customer loyalty. <\/strong>You can turn new users into your most effective marketing tool if you show them enough value. Retained users become <a href=\"https:\/\/userpilot.com\/blog\/customer-loyalty-and-retention\/\">loyal customers<\/a> who\u2019ll spread positive <a href=\"https:\/\/userpilot.com\/blog\/word-of-mouth-wom\/\">word of mouth<\/a> to their networks.<\/li><\/ol><h2 id=\"c8g1l\"><strong>User retention vs. customer retention<\/strong><\/h2><p>These are similar metrics, but there\u2019s a subtle distinction:<\/p><ul><li><strong>User retention <\/strong>is focused on the individual (i.e., how many users are actively logging in and using your product). This is a usage metric.<\/li><li><strong><a href=\"https:\/\/userpilot.com\/blog\/customer-retention-2021\/\">Customer retention<\/a> <\/strong>looks at the specific accounts paying for access to the product (a business account might have many users). This is primarily a financial metric.<\/li><\/ul><p>For consumer companies, these metrics will likely be the same as typically there\u2019ll be one account for one user. However, it\u2019s a different picture for B2B organizations \u2013 with enterprise accounts, there could be many users for one account.<\/p><p><!--ARCADE EMBED START--><\/p><div style=\"position: relative; padding-bottom: calc(56.8027% + 41px); height: 0px; width: 100%;\"><iframe style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; color-scheme: light;\" title=\"Churn Prevention\" src=\"https:\/\/sw11.userpilot.com\/WkWUNQj7WT4QoqhLSQbE?embed&amp;embed_mobile=tab&amp;embed_desktop=inline&amp;show_copy_link=true\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/div><p><!--ARCADE EMBED END--><\/p><h2 id=\"4hb1\"><strong>User retention vs. user churn<\/strong><\/h2><p>You could think of <strong>retention <\/strong>and <strong>churn<\/strong> as two sides of the same coin \u2013 they\u2019re opposites, but they\u2019re linked.<\/p><p>Retaining customers means keeping hold of them and making sure they continue to use your product. <a href=\"https:\/\/userpilot.com\/blog\/good-churn-rate-saas\/\">Churn<\/a> is a figure that tells you the percentage of users who stopped using your product or service during a given time period.<\/p><p>Some amount of churn is inevitable, but you\u2019ll want to <a href=\"https:\/\/userpilot.com\/blog\/churn-management-basics\/\">minimize it where you can<\/a>.<\/p><p>Here\u2019s a key takeaway:<\/p><blockquote><p><em>The lower your churn rate, the better your user retention rate.<\/em><\/p><\/blockquote><h2 id=\"b9vgn\"><strong>How to measure user retention<\/strong><\/h2><p>Before you can improve user retention rates, you must define the variables for how you calculate the retention metrics.<\/p><p>On the face of it, the <a href=\"https:\/\/userpilot.com\/blog\/retention-calculation\/\">user retention rate<\/a> seems simple. However, there are two important facets of it you need to understand before you can calculate it for your own product.<\/p><ol type=\"1\"><li><strong>Time range. <\/strong>How long would you like to look at retention over?<\/li><li><strong>Product use. <\/strong>How do you define \u2018using your product\u2019 \u2013 is it just logging in, staying within your product for X number of minutes, or engaging with a specific feature?<\/li><\/ol><p>Let&#8217;s see a few common ways you can track your user retention rate below, considering these factors in the sample context of a project management tool:<\/p><h3 id=\"fues0\">Using the basic user retention rate formula<\/h3><p>This would involve measuring the percentage of users who continue to be active on your platform (logging in, creating tasks, etc.) within a specific timeframe, like a month.<\/p><p>You can calculate the user retention rate through the below formula:<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/user-retention-rate_3a8af1dc2268aab64f9760b8245ccf6e_800.png 1x, https:\/\/images.storychief.com\/account_6827\/user-retention-rate_3a8af1dc2268aab64f9760b8245ccf6e_1600.png 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/user-retention-rate_3a8af1dc2268aab64f9760b8245ccf6e_800.png 1x, https:\/\/images.storychief.com\/account_6827\/user-retention-rate_3a8af1dc2268aab64f9760b8245ccf6e_1600.png 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/user-retention-rate_3a8af1dc2268aab64f9760b8245ccf6e_800.png\" alt=\"user retention rate formula\" \/><\/picture><\/figure><p>The equation first calculates the number of users who stay active\/convert. Then, it divides those active\/paid users by the total initial users, giving you the percentage of repeat customers.<\/p><p><strong>Example:<\/strong> Let&#8217;s say 500 users signed up in January. If 300 of those users are still actively using the platform in February, your monthly retention rate for January&#8217;s cohort is 60%.<\/p><h3 id=\"1835e\">Calculating N-day retention rate<\/h3><p>You might focus on specific days, like the 7th day after sign-up, to see how many new users return and perform a key action, such as creating their first project.<\/p><p><strong>Example:<\/strong> 100 new users signed up on Monday. If 40 of them returned the following Monday and created their first project, your 7-day Retention rate for that cohort is 40%.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/n-day-retention-rate_3b678771323dd22bb398fce85ecb8dc2_800.png 1x, https:\/\/images.storychief.com\/account_6827\/n-day-retention-rate_3b678771323dd22bb398fce85ecb8dc2_1600.png 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/n-day-retention-rate_3b678771323dd22bb398fce85ecb8dc2_800.png 1x, https:\/\/images.storychief.com\/account_6827\/n-day-retention-rate_3b678771323dd22bb398fce85ecb8dc2_1600.png 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/n-day-retention-rate_3b678771323dd22bb398fce85ecb8dc2_800.png\" alt=\"N-day user retention rate\" \/><\/picture><figcaption>Calculating 7-day retention rate using cohort table. You can also monitor the retention trend using this feature.<\/figcaption><\/figure><h3 id=\"32tbn\">Measuring user retention rate by brackets<\/h3><p>You might divide the user journey into custom brackets like &#8220;first week,&#8221; &#8220;first month,&#8221; and &#8220;after three months&#8221; to understand retention at different stages.<\/p><p>The actual brackets depend on what timeframe matters the most to your product i.e. for a B2B SaaS product with longer sales cycles, quarterly or even yearly brackets might be more insightful to assess long-term customer value.<\/p><p>This helps pinpoint specific periods where users tend to drop off and need additional support or engagement.<\/p><p><strong>Example:<\/strong> You could track how many users from the January cohort remain active in February (first month), April (after a quarter), and so on.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/bracket-retention-rate_7b4589cbcce9070b8c6ee4f65c85013e_800.png 1x, https:\/\/images.storychief.com\/account_6827\/bracket-retention-rate_7b4589cbcce9070b8c6ee4f65c85013e_1600.png 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/bracket-retention-rate_7b4589cbcce9070b8c6ee4f65c85013e_800.png 1x, https:\/\/images.storychief.com\/account_6827\/bracket-retention-rate_7b4589cbcce9070b8c6ee4f65c85013e_1600.png 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/bracket-retention-rate_7b4589cbcce9070b8c6ee4f65c85013e_800.png\" alt=\"Measuring user retention rate by brackets\" \/><\/picture><figcaption>Bracket retention rate calculation using the same retention table feature. You can easily change the retention query regarding the time period to track your preferred retention metrics.<\/figcaption><\/figure><h3 id=\"2je41\">Calculating unbounded user retention rate<\/h3><p>This is relevant if you have a SaaS product that users might not interact with daily, like an invoicing tool.<\/p><p>You might want to track how many users from a specific cohort are still active after six months, regardless of their frequency of use within that timeframe.<\/p><p><strong>Example:<\/strong> Out of the users who signed up in January, you might check on July 1st how many have logged in or used the tool at least once since their initial signup. This provides insight into long-term retention and overall <a href=\"https:\/\/userpilot.com\/blog\/increase-product-stickiness-saas\/\">product stickiness<\/a>.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/unbounded-user-retention-rate_08b787e1b8e4551802a81ea640088f8a_800.png 1x, https:\/\/images.storychief.com\/account_6827\/unbounded-user-retention-rate_08b787e1b8e4551802a81ea640088f8a_1600.png 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/unbounded-user-retention-rate_08b787e1b8e4551802a81ea640088f8a_800.png 1x, https:\/\/images.storychief.com\/account_6827\/unbounded-user-retention-rate_08b787e1b8e4551802a81ea640088f8a_1600.png 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/unbounded-user-retention-rate_08b787e1b8e4551802a81ea640088f8a_800.png\" alt=\"unbounded user retention rate\" \/><\/picture><figcaption>Track unbounded user retention by adjusting the date range to see how many users from the January cohort are still active in July.<\/figcaption><\/figure><h3 id=\"13ojk\">Additional user retention metrics to consider<\/h3><p>There are several other <a href=\"https:\/\/userpilot.com\/blog\/user-retention-metrics\/\">retention metrics<\/a> you might want to explore to build a more holistic view of your user retention:<\/p><ul><li><a href=\"https:\/\/userpilot.com\/blog\/net-revenue-retention\/\">Net Revenue Retention<\/a>: the percentage of revenue you retain from existing customers within a particular period. The higher the NRR, the greater the probability of <a href=\"https:\/\/userpilot.com\/blog\/saas-metrics-growth\/\">scalable growth<\/a>.<\/li><li><a href=\"https:\/\/userpilot.com\/blog\/gross-retention-vs-net-retention\/\">Gross Revenue Retention<\/a>: the percentage of revenue you retain from customers <em>without<\/em> taking expansion MRR (monthly recurring revenue) into account. The lower the GRR, the higher your revenue loss from downgrades and churns.<\/li><li>Churn rate: the percentage of lost customers during a time period.<\/li><li>Customer lifetime value (CLV): the amount of money a business earns from each customer over their relationship with your company.<\/li><li>LTV to CAC ratio: measures the lifetime value of users over the cost of acquiring them.<\/li><li><a href=\"https:\/\/userpilot.com\/blog\/nps-saas-complete-guide\/\">Net promoter score<\/a>: measures how likely a customer is to recommend your company to their friend\/colleague.<\/li><\/ul><h2 id=\"a67uj\"><strong>Important user retention benchmarks to look out for<\/strong><\/h2><p>Let\u2019s look at four key user retention <a href=\"https:\/\/pages.userpilot.com\/state-of-saas-2022\/\">benchmarks<\/a> one should remember.<\/p><ol type=\"1\"><li><strong>Average retention rates. <\/strong>Across most industries, the average eight-week retention is <a href=\"https:\/\/mixpanel.com\/blog\/whats-a-good-retention-rate\/\">below 20%<\/a>. There are some industry-specific relationships: <em>in media or finance, over 25% is considered a good user retention rate<\/em>. It\u2019s a little higher <em>for SaaS, anything over 35% retention is elite.<\/em><\/li><li><strong>The impact of onboarding. <\/strong><a href=\"https:\/\/userpilot.com\/blog\/customer-onboarding-statistics-saas\/\">74% of potential customers<\/a> will switch to other solutions if the onboarding process is complicated.<\/li><li><strong>Customer loyalty. <\/strong><a href=\"https:\/\/userpilot.com\/blog\/customer-onboarding-statistics-saas\/\">86% of customers<\/a> say they will remain loyal if onboarding and continuous education are provided.<\/li><li><strong>NRR and GRR. <\/strong>For public companies, the median net revenue retention rate is 114%, whereas, for private companies, the rate is between 60% and 148%. The median <a href=\"https:\/\/userpilot.com\/blog\/gross-retention-vs-net-retention\/\">gross revenue retention rate<\/a> for private companies is between 88% and 90%.<\/li><\/ol><h2 id=\"2np95\"><strong>The 3 user journey stages to focus on to drive retention<\/strong><\/h2><p>Part and parcel of forming your retention strategy should be focusing on <a href=\"https:\/\/userpilot.com\/blog\/saas-onboarding-phases\/\">different stages <\/a>of the user <a href=\"https:\/\/userpilot.com\/blog\/onboarding-tour\/\">onboarding<\/a> journey. The better you understand what each stage is for, the more equipped you\u2019ll be to craft experiences that drive retention.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/onboarding-stages-and-redisign_6a4ebbc6427dfa1e5f2f9834ce5d37d6_800.png 1x, https:\/\/images.storychief.com\/account_6827\/onboarding-stages-and-redisign_6a4ebbc6427dfa1e5f2f9834ce5d37d6_1600.png 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/onboarding-stages-and-redisign_6a4ebbc6427dfa1e5f2f9834ce5d37d6_800.png 1x, https:\/\/images.storychief.com\/account_6827\/onboarding-stages-and-redisign_6a4ebbc6427dfa1e5f2f9834ce5d37d6_1600.png 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/onboarding-stages-and-redisign_6a4ebbc6427dfa1e5f2f9834ce5d37d6_800.png\" alt=\"Three user journey stages to focus on.\" \/><\/picture><figcaption>Three user journey stages to focus on.<\/figcaption><\/figure><h3 id=\"1si1c\"><strong>Primary onboarding<\/strong><\/h3><p><strong>Why it matters: <\/strong><a href=\"https:\/\/userpilot.com\/blog\/new-client-onboarding-checklist-template\/\">Primary onboarding<\/a> is mostly focused on showing new users your product basics and pushing them toward their aha moments. If it&#8217;s difficult for them even to set up your product and get it run for the first time, you already fail at retention.<\/p><p><strong>Pro tips: <\/strong>The better your onboarding, the faster your users obtain value \u2013 and the more likely they are to stick around. You can use <a href=\"https:\/\/userpilot.com\/blog\/onboarding-tooltips-saas\/\">tooltips<\/a>, interactive tutorials, or step-by-step guides to walk users through the initial setup and key actions.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/ai-tooltip-examples_278121dcdd3d6ce509ae815f95e4799e_800.png 1x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/ai-tooltip-examples_278121dcdd3d6ce509ae815f95e4799e_800.png 1x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/ai-tooltip-examples_278121dcdd3d6ce509ae815f95e4799e_800.png\" alt=\"Example of a tooltip in Attention Insight\" \/><\/picture><figcaption>Example of a tooltip in Attention Insight.<\/figcaption><\/figure><h3 id=\"5r50v\"><strong>Secondary onboarding<\/strong><\/h3><p><strong>Why it matters: <\/strong>Once users have grasped the basics, secondary onboarding guides them toward exploring more advanced features. This means a deeper level of engagement.<\/p><p>Let&#8217;s say your social media management tool&#8217;s core value proposition is helping users schedule their social posts efficiently. This is what gets them to their &#8220;aha!&#8221; moment &#8211; realizing how much time and effort they can save with your platform.<\/p><p>Beyond just scheduling posts, the tool has an AI feature that suggests the best time to schedule the posts for better post engagement. This isn&#8217;t their priority use case but it makes their social management job easier &#8211; which transfers into additional value that helps retain users.<\/p><p><strong>Pro tips: <\/strong>This stage is all about <a href=\"https:\/\/userpilot.com\/blog\/improve-feature-discovery-product-adoption\/\">feature discovery<\/a>. You can implement tooltips, spotlights, etc. &#8211; the micro guidance that pops up to draw user attention to these advanced features.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><a href=\"http:\/\/new feature announcement\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/miro-feature-announcement_f7b629a0cbbd6b238a29ad1302792bf3_800.png 1x, https:\/\/images.storychief.com\/account_6827\/miro-feature-announcement_f7b629a0cbbd6b238a29ad1302792bf3_1600.png 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/miro-feature-announcement_f7b629a0cbbd6b238a29ad1302792bf3_800.png 1x, https:\/\/images.storychief.com\/account_6827\/miro-feature-announcement_f7b629a0cbbd6b238a29ad1302792bf3_1600.png 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/miro-feature-announcement_f7b629a0cbbd6b238a29ad1302792bf3_800.png\" alt=\"Example of new feature announcement from Miro.\" \/><\/picture><\/a><figcaption>Example of <a href=\"https:\/\/userpilot.com\/blog\/new-feature-announcement-guide-2\/\">new feature announcement from<\/a> Miro.<\/figcaption><\/figure><h3 id=\"3bb3i\"><strong>Tertiary onboarding<\/strong><\/h3><p><strong>Why it matters: <\/strong>This is the ongoing process of nurturing customer relationships and creating a usage habit for your users &#8211; turning them into loyal customers.<\/p><p>It&#8217;s important to track user behavior and figure out what makes users come back to your app.<\/p><p>For example, Todoist came up with Karma point &#8211; which incentivizes users to consistently use the app to complete tasks and build streaks, thus forming a habit.<\/p><p>However, these triggers can and should vary depending on the user&#8217;s plan tier.<\/p><p><strong>Pro tips: <\/strong>Offering continuous value means different for different SaaS businesses. It can be<\/p><ul><li>continuous <a href=\"https:\/\/userpilot.com\/blog\/customer-education-examples\/\">in-app education<\/a> through tooltips, pop-ups, etc.<\/li><li>small product updates\/<a href=\"https:\/\/userpilot.com\/blog\/new-feature-announcement-guide\/\">feature releases<\/a> that make their jtbds easier over time i.e. you improve the condition settings of the existing segmentation feature for better targeting.<\/li><li>or gamification like Duolingo to create a sense of accomplishment.<\/li><\/ul><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/duolingo_9fbee07c8bcb062f299de7c06beebc06_800.jpg 1x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/duolingo_9fbee07c8bcb062f299de7c06beebc06_800.jpg 1x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/duolingo_9fbee07c8bcb062f299de7c06beebc06_800.jpg\" alt=\"Duoilingo's gamification example\" \/><\/picture><figcaption>Duolingo&#8217;s gamification example<\/figcaption><\/figure><h2 id=\"1f6j9\"><strong>How to improve your user retention metrics<\/strong><\/h2><p>Next, we\u2019re going to unpack some specific and actionable tactics \u2013 with <a href=\"https:\/\/userpilot.com\/blog\/customer-retention-examples\/\">examples<\/a> \u2013 you can draw on to <a href=\"https:\/\/userpilot.com\/blog\/how-to-increase-retention-rate\/\">improve retention<\/a> within your product.<\/p><h3 id=\"6qv98\"><strong>Personalize the onboarding process to guide new users\u2019 activation<\/strong><\/h3><p>A <a href=\"https:\/\/userpilot.com\/blog\/personalized-onboarding-for-saas\/\">personal touch<\/a> <em>always<\/em> makes a difference in the <a href=\"https:\/\/userpilot.com\/blog\/onboarding-tutorial\/\">onboarding process.<\/a><\/p><p>You can craft a more personalized flow by using data you\u2019ve gathered during the sign-up process and welcome surveys. This will help you target distinct user segments with appropriate techniques (i.e., <a href=\"https:\/\/userpilot.com\/blog\/onboarding-checklist-template\/\">checklists<\/a>, interactive walkthroughs, and more).<\/p><p>Apart from creating a personalized onboarding, you should reduce the number of steps in the flow to achieve a shorter <a href=\"https:\/\/userpilot.com\/blog\/time-to-value\/\">time to value<\/a>.<\/p><p>For example, Talana uses an interactive checklist to onboard users \u2013 it\u2019s a proven route to faster value.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/talana-onboarding-checklist-with-userpilot_96c24f4b4d182b4c3683e2159e56b4b1_800.png 1x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/talana-onboarding-checklist-with-userpilot_96c24f4b4d182b4c3683e2159e56b4b1_800.png 1x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/talana-onboarding-checklist-with-userpilot_96c24f4b4d182b4c3683e2159e56b4b1_800.png\" alt=\"Talana's case study\" \/><\/picture><figcaption>Learn how to enhance the onboarding process with <a href=\"https:\/\/userpilot.com\/blog\/talana-case-study\/\" target=\"_blank\" rel=\"noopener noreferrer\">Talana&#8217;s case study<\/a>.<\/figcaption><\/figure><h3 id=\"els9s\"><strong>Use gamification to increase the number of active users<\/strong><\/h3><p><a href=\"https:\/\/userpilot.com\/blog\/engagement-gamification\/\">Gamification<\/a> is a concept taking the<a href=\"https:\/\/userpilot.com\/blog\/gamification-example-saas\/\"> SaaS world <\/a>by storm: introducing elements of gamification will help encourage users to <em>engage <\/em>and <em>interact<\/em> with your product, ultimately improving retention. You could:<\/p><ul><li>Use rewards and incentives to motivate users to keep going<\/li><li>Reward \u2018good\u2019 in-app behavior with badges and encouragement<\/li><li>Use onboarding gamification to convert free trial users<\/li><\/ul><p>Salesforce uses gamification to encourage users to keep growing their product expertise, with an engaging progress bar and badges to give users a sense of achievement.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/Salesforce-badges-SaaS-gamification_2000_5d10f02bb8d3303e2765a6de7dbe8026_800.png 1x, https:\/\/images.storychief.com\/account_6827\/Salesforce-badges-SaaS-gamification_2000_5d10f02bb8d3303e2765a6de7dbe8026_1600.png 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/Salesforce-badges-SaaS-gamification_2000_5d10f02bb8d3303e2765a6de7dbe8026_800.png 1x, https:\/\/images.storychief.com\/account_6827\/Salesforce-badges-SaaS-gamification_2000_5d10f02bb8d3303e2765a6de7dbe8026_1600.png 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/Salesforce-badges-SaaS-gamification_2000_5d10f02bb8d3303e2765a6de7dbe8026_800.png\" alt=\"Salesforce gamification\" \/><\/picture><figcaption>Engage and retain your users through gamification.<\/figcaption><\/figure><h3 id=\"747oe\"><strong>Contextual push notifications that help users get more value<\/strong><\/h3><p>Push notifications can be in-app or outside of the app i.e. via email. They should be tailored to the context of each user&#8217;s journey in a way that enhances their overall experience.<\/p><p>Consider, for instance, those users who actively utilized the analytics report feature before becoming inactive. With the recent addition of AI analysis functionality to your reports, a well-timed push notification may help bring back user engagement.<\/p><p>What you can do is to segment these users. Then, you can let your customers know about new features in several different ways: with emails, in-app banners, <a href=\"https:\/\/userpilot.com\/blog\/ui-design-ideas-saas\/\">eye-catching modals<\/a>, or contextually relevant tooltips.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/screenshot-2024-09-29-at-171003_62dbdc6c165db49a52ef4d849d3d01f6_800.png 1x, https:\/\/images.storychief.com\/account_6827\/screenshot-2024-09-29-at-171003_62dbdc6c165db49a52ef4d849d3d01f6_1600.png 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/screenshot-2024-09-29-at-171003_62dbdc6c165db49a52ef4d849d3d01f6_800.png 1x, https:\/\/images.storychief.com\/account_6827\/screenshot-2024-09-29-at-171003_62dbdc6c165db49a52ef4d849d3d01f6_1600.png 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/screenshot-2024-09-29-at-171003_62dbdc6c165db49a52ef4d849d3d01f6_800.png\" alt=\"targeted audience\" \/><\/picture><figcaption>Segment users for targeted push notification.<\/figcaption><\/figure><h3 id=\"3fo72\"><strong>Gather user feedback across the customer journey<\/strong><\/h3><p>You can\u2019t make effective product decisions without understanding the reasons behind your customers\u2019 decisions.<\/p><p>Use <a href=\"https:\/\/userpilot.com\/blog\/in-app-survey-questions-saas\/\">in-app surveys<\/a> to gain that understanding. This data will show you where your opportunities for improvement are.<\/p><p>You can trigger a survey based on a specific interaction or after a certain time frame. For example, you can set up a churn survey that pops up every time someone chooses to cancel the subscription.<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/userpilot-churn-survey-example-customer-onboarding-strategies_69b7d11e98ebe1b4dea917855b34926f_800.png 1x, https:\/\/images.storychief.com\/account_6827\/userpilot-churn-survey-example-customer-onboarding-strategies_69b7d11e98ebe1b4dea917855b34926f_1600.png 2x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/userpilot-churn-survey-example-customer-onboarding-strategies_69b7d11e98ebe1b4dea917855b34926f_800.png 1x, https:\/\/images.storychief.com\/account_6827\/userpilot-churn-survey-example-customer-onboarding-strategies_69b7d11e98ebe1b4dea917855b34926f_1600.png 2x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/userpilot-churn-survey-example-customer-onboarding-strategies_69b7d11e98ebe1b4dea917855b34926f_800.png\" alt=\"Example of churn survey questions in Userpilot.\" \/><\/picture><figcaption>Example of churn survey questions.<\/figcaption><\/figure><p>Additionally, if you offer clear alternatives to help users tackle the most common issues, you\u2019ll almost certainly decrease potential churn\u2026 and boost retention.<\/p><p>Here\u2019s a great example. Asana offers users the chance to move to a cheaper plan with a <a href=\"https:\/\/userpilot.com\/blog\/cancellation-flow-examples\/\">cancellation survey<\/a> (rather than leaving altogether).<\/p><figure class=\"image strchf-type-image regular strchf-size-regular strchf-align-center\"><picture><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/asana-churn-survey_f31242880b9134fecea31797b9204760_800.png 1x\" media=\"(max-width: 768px)\" \/><source srcset=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/asana-churn-survey_f31242880b9134fecea31797b9204760_800.png 1x\" media=\"(min-width: 769px)\" \/><img decoding=\"async\" src=\"https:\/\/blog-static.userpilot.com\/blog\/wp-content\/uploads\/2025\/09\/asana-churn-survey_f31242880b9134fecea31797b9204760_800.png\" alt=\"Churn survey from asana\" \/><\/picture><figcaption>Stop users from leaving with a targeted offer.<\/figcaption><\/figure><h2 id=\"9pv20\">Conclusion<\/h2><p>Improving your customer retention rate starts with tracking it. We hope this article gives you some ideas on how to calculate and improve user retention rates.<\/p><p>If you&#8217;re looking for a better way to monitor user retention, <a href=\"https:\/\/userpilot.com\/userpilot-demo\">book a demo<\/a> to see how we can help.<\/p><p>&nbsp;<\/p>","protected":false},"excerpt":{"rendered":"<p>A good user retention rate is crucial for the success of any SaaS business. This guide explores the basics of user retention &#8211; how it is different from customer retention and churn and shares how to calculate it.<\/p>\n","protected":false},"author":24,"featured_media":244311,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[23],"tags":[],"class_list":["post-26690","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-good-ux-inspiration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>User Retention: How to Calculate &amp; Improve It<\/title>\n<meta name=\"description\" content=\"Nailing user retention is crucial for the survival of your business. 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