18 Best AI Productivity Tools to Work Smarter in 2023

18 Best AI Productivity Tools to Work Smarter in 2023 cover

The undeniable advances in artificial intelligence have led to a plethora of new AI productivity tools across the globe. If you’re looking to accelerate product growth and adoption with the help of AI, you’re in the right place.

From content creation, localization, image and video generation, or analytics, today we’ll be looking at the best tools that can help streamline various processes in just a few clicks!


  • The best AI productivity tools can go through all the data you gather in minutes, automate menial tasks, and free up your team members’ time so they can focus on more human-critical work like content creation.
  • When trying to choose the right productivity app for your needs, it’s best to look at a combination of third-party reviews, social media posts from users, and free trials to try out the software for yourself.
  • AI tools can help you with content creation, image generation, localization, SaaS marketing, email automation, and data analysis.

Best AI writing tools for the content creation process:

  • Userpilot’s onboarding AI writing assistant: use AI to generate engaging content for your in-app messaging prompts (modals, tooltips, etc.).
  • CopyAI: generate social media posts, emails, blog titles, landing page copy etc.
  • SurferSEO: AI-generated blogs, SEO optimized.
  • Grammarly: fix typos and grammar but also rephrase your content using AI.

Best AI tools for image generation:

  • DALL-E: NLP image generator.
  • Neural.love: AI platform for editing videos, audio, and images.
  • Illustroke: turn your text prompts into ready-to-use SVGs.

Best AI tools for content localization:

  • Userpilot: AI-powered language translation so you can easily localize your in-app content (modals, banners, tooltips text, and even your in-app resource center).
  • Alconost: localize software, apps, and websites.
  • Smartling: language translation and content localization platform.

Best AI tools for SaaS Marketing:

  • EliseAI: create AI chatbots.
  • Synthesia: AI video generator.
  • Levity: AI productivity tool to automate repetitive tasks.

Best AI tools to email automation:

  • GetResponse: AI-powered email generator.
  • Seventh Sense: AI email scheduling tool.
  • MagicSales BOT: conversion-optimized emails for email marketing campaigns powered by GPT-3.

Best AI tools to analyze data:

  • Microsoft Power BI: business intelligence tool using machine learning.
  • MonkeyLearn: analyze your customer feedback using ML.
  • Brand24: AI tool for social listening.

What are AI productivity tools?

AI productivity tools are software designed to simplify tasks and streamline workflows using the power of artificial intelligence. AI tools also leverage natural language processing, machine learning algorithms, and other artificial intelligence capabilities.

How can you benefit from AI productivity tools?

Product managers have been using marketing automation platforms like HubSpot and Marketo to automate repetitive tasks for years. However, modern AI technology is able to do more than just save you time while improving marketing and sales performance.

AI apps are now able to analyze product usage data and identify patterns in just a few minutes. This makes it possible for AI-driven software to save time for your human team members so they can focus on acting on the data instead of sorting everything themselves throughout every stage of the marketing process.

AI productivity apps are also able to save time through the use of time-tracking software. Better time management is one of the most reliable ways to improve productivity so having an AI-powered solution for it is bound to pay off in the long run.

Last but not least, AI tools are also able to automate various stages of the onboarding process. This could range from AI apps that create detailed reports based on onboarding data or automate content creation for your in-app resource center.

How to select the best AI tool for productivity?

Whether you’re looking for native software or a web app, the same selection process generally applies.

There are three avenues that you can take to find the best productivity tools:

  • Third-party reviews. Looking at reviews from credible sites like G2, Capterra, and TrustRadius will provide insights from industry experts that help you find the ultimate productivity tool for your specific use case.
  • Social media posts. Using search engines on platforms like Quora or Reddit can help you see how the average user feels about various AI-based tools. Sure, there might be a few punctuation errors but at least you’ll get a more diverse data set versus review sites with only a handful of reviewers.
  • Free trials. The most reliable way to determine whether an AI-powered tool is the right software for you would be to try it out for yourself. Most artificial intelligence tools offer free trials that give you a chance to test out the AI-powered features and get familiar with its easy-to-use interface.

Best AI writing tools for the content creation process

Content marketers spend most of their time coming up with content ideas, honing their writing skills, and creating articles in multiple languages to maximize their reach. However, advanced algorithms have made it possible for an AI writing assistant to increase productivity across all content marketing efforts.

Here are four AI productivity tools that can help whenever it comes time to write content:

Userpilot – AI writing assistant

While Userpilot has many features that draw from the AI world such as its AI-powered onboarding builder, it’s also possible to use it during the writing process. Userpilot’s AI-powered WYSIWYG editor makes it possible to:

  • Generate content ideas based on prompts (with the ability to either accept, discard, or modify the suggestions).
  • Refine existing content such as in-app guidance text on your modals or tooltips, or even a few notes for your next launch announcement.
  • AB testing capabilities for various content formats.

Whether you’re trying to fine-tune existing text for your engagement strategy or create onboarding content from scratch, Userpilot’s AI builder is able to improve efficiency all the way through.

Userpilot pricing starts at $249/month for products that have 2,500 monthly active users (MAUs).

Userpilot flows dashboard
Get your free Userpilot demo today!

CopyAI – AI writing tool

Copy AI is an artificial intelligence writing tool that’s built using large language models from OpenAI’s GPT-3. The solution leverages the power of machine learning to generate social media posts, email templates, blog titles, landing page copy, and many other types of content or copy.

Like other AI tools for productivity, CopyAI aims to help its users streamline their writing process and save time through the use of its AI features — advertising the ability to help you create content 10x faster when using the tool.

CopyAI AI-powered writing generator
Source: CopyAI.

The free version offers 2,000 words per month while the Pro plan costs $36/mo but lets you write unlimited words in 29 different languages. If you’re a large SaaS company looking to invest in content localization then we’d highly recommend going for the Pro plan after you test things out on the free version.

Surfer – SEO content creation

Surfer SEO is unique to any other content writing platform or AI assistant because it focuses on helping humans become more efficient instead of automating certain tasks for them. Sure, it does have features that automatically create keyword clusters but those are hardly the star of the show.

Where Surfer truly shines is its content editor which combines human creativity with data-driven algorithms to find the perfect balance between unique content and SEO-optimized keyword density.

You’ll be able to see all the top search terms that you need to include in your content by glancing at the sidebar.

Surfer SEO content editor
Source: Surfer.

In fact, we’re writing this very article using Surfer so if that isn’t a meta-use case then I don’t know what is.

Surfer comes in three primary paid subscriptions: Essential, Advanced, and Max.

The Essential plan costs $89/month with 15 credits, Advanced costs $179/month with 45 credits, and Max costs $299/month with 90 credits. Surfer also offers discounts if you bill annually and a custom Enterprise tier for large businesses that need a specific amount of content editor credits per month.

Grammarly – Online writing tool

Grammarly is a cloud-based typing assistant that checks your writing for typos, grammatical errors, and stylistic inconsistencies in real-time using the power of artificial intelligence.

Thanks to the Grammarly browser extension, you’ll even be able to spot errors when you draft emails or design social media graphics.

When using an AI-powered writing assistant to generate blog posts, it’s essential that you run them through Grammarly and go through the entire rewriting suggestions list.

This will give you the chance to make the content sound more human and fit the tone that you’re aiming for.

Grammarly online writing assistant
Source: Grammarly.

Grammarly is free to use if you only need basic writing suggestions but you can also go for the Premium or Business plan if you need more advanced features. The Premium plan costs $12/month while the Business plan costs $15/month.

Best AI tools for image generation

Creating stunning visuals is crucial when trying to publish content on social media platforms like LinkedIn and Twitter.

After all, how is your content supposed to stand out if you don’t create visuals that will grab the attention of users and stop them from scrolling past your post?

Let’s have a look at three of the best AI-based tools that can help you with your image-generation needs!

DALL·E 2 uses natural language processing to create AI images

DALL·E is the most popular AI image tool as it uses natural language processing (NLP) to generate drawings, pictures, and illustrations based on the prompts that a user feeds it.

One example would be to ask it for a picture of a cat in an astronaut suit drawn in the style of Salvador Dali (DALL·E’s namesake).

While there’s no doubt that DALL·E can be used to create stunning visuals for the art world, it can also generate AI images used for marketing purposes.

After all, why spend hundreds of dollars on stock images when you can tell DALL-E how many people to put in a picture and what type of clothes they should be wearing?

DALL·E AI image generation
Source: DALL·E (prompt = “a photo of a happy corgi puppy sitting and facing forward, studio light, longshot”).

DALL·E pricing operates on a per-image model. If you choose the highest resolution (1024×1024) then you’ll be paying two cents per image which is quite affordable compared to stock images or editing software subscriptions.

Neural.love to create AI-generated art

Neural Love is an AI-powered platform for editing videos, audio, and images. The Estonia-based tool makes it possible for video editors to harness the power of AI to enhance video quality, audio clarity, or uncrop images.

It can also be used to turn old and low-quality pictures into HD images using a restoration algorithm or create new images altogether with Neural Love’s AI-generated avatars:

Neural Love AI-generated avatar
Source: Neural Love.

Neural Love does have a free version that gives you five credits so you can try the tool once. After that, you’ll need to get a paid subscription which starts at $10/month for 100 credits.

Any unused credits will be transferred to your next billing period so you don’t have to worry about wasting money on the pro plan.

You could also pay for 100 credits upfront and then opt for the pay-as-you-go pricing model if you’re not ready to get a subscription.

That said, subscription-based pricing does end up cheaper on a per-credit basis due to the discounted top-up rate.

Illustroke turns text prompts into a ready-to-use SVG

Illustroke uses AI to generate vector illustrations based on prompts that users give it.

After describing the design you want, you’ll be able to choose from different styles, colors, and background settings to get a vector that suits your specific needs:

Illustroke AI-generated vector illustrations
Source: Illustroke.

If you’re just looking to try the software out then you can earn free tokens by following Illustroke on their social media channels and then wait for them to send over a welcome code. Alternatively, you could buy 50 tokens for $6 or 200 tokens for $18.

Best AI tools for content localization

Userpilot to create high-quality content in various languages

Userpilot uses an AI-powered language translation to automatically translate various types of in-app messaging such as modals, tooltips, slideouts, and even your in-app surveys.

You’ll also be able to localize your resource center to make sure the language barrier doesn’t affect your user experience.

Userpilot content localization
Get your free Userpilot demo today!

Alconost – a localization solution that uses adaptive machine translation

Alconost is an adaptive machine solution that lets you localize software, apps, and websites into over a hundred languages. Even TikTok has used the solution to localize over 150,000 words of content into 15 different languages.

To get started, you’ll need to specify whether the content you need localizing is for:

  • An app(s)
  • Software
  • Website
  • Game
  • Documents
  • Or just short text snippets

Once you’ve selected your category, you’ll be able to use their 24/7 self-serve platform:

Alconost Nitro 24/7 self-serve localization service
Source: Alconost.

Pricing will vary depending on which language (or languages) you choose and how soon you need the translated content, but it generally hovers around $20 to $30 per 1,000 characters.

Smartling for AI and data-driven approach to localization

Smartling is a cloud-based language translation and content localization platform that helps companies create multilingual websites, marketing campaigns, product pages, or customer experiences depending on what their business goals are.

Smartling product page AI localization
Source: Smartling.

The platform also lets you automate content ingestion, manage flexible workflows, and project costs, and measure performance using its real-time custom reporting capabilities.

Smartling has three different plans to choose from: Core, Growth, and Enterprise.

All of them offer a free demo and use quote-based pricing to ensure that customers only pay for the features that they’ll actually be using. It’s worth noting that the machine translation is absent in the Core tier and limited on the Growth plan so you’ll want to go for Enterprise if the translation is your main use case.

Best AI tools to improve SaaS marketing

SaaS marketing is a multi-faceted endeavor that spans across identifying your target audience, selecting the right advertising channels, and doubling down on winning strategies to make each campaign more effective than the last.

Let’s take a look at three AI-powered tools that can boost the ROI and reach of your SaaS marketing campaigns!

EliseAI – AI chat

EliseAI is a conversational AI tool that lets you create chatbots that save your business time, interact with customers 24/7, and drive growth through its intuitive responses that don’t feel as robotic as most of the competitors out there.

It can answer frequently asked questions across multiple platforms and then help you manage these conversations through email, SMS, and live chat. You’ll also be able to view performance KPIs that help you make data-driven decisions moving forward.

While there’s no provided pricing for EliseAI, the cost will depend on whether you’re using it for business, property management, or healthcare. In any case, the authentic tone that EliseAI uses when engaging with customers makes it well worth the investment.

EliseAI communication software
Source: EliseAI.

Synthesia – AI video generator

Synthesia is an AI video generator that can turn text into natural-sounding voiceovers in over 120 languages, lets you choose from 140 different avatars, and doesn’t require any existing equipment or editing skills.

The web app uses a drag-and-drop editor to make the video creation process as simple as possible while allowing you to update changes to your videos with a single click. Synthesia even has a native integration with Userpilot that makes it possible to embed your AI-generated videos in in-app flows for your product.

The Personal plan costs $30/month and gives you 10 credits along with 90 different avatars to choose from.

Synthesia also offers an Enterprise plan with a custom number of seats, unlimited video credits, and seat-based pricing. Both plans are 25% off if you bill annually.

Synthesia AI video generator Userpilot integration
Learn more about the Synthesia-Userpilot integration here!

Levity – AI productivity tool to automate repetitive tasks

Levity is a no-code workflow automation platform that makes it possible for anyone to automate tasks — regardless of how tech-savvy they are.

Automating repetitive tasks is one of the best use cases for having an AI assistant. The most time-consuming task is also often the least important so using AI-powered solutions to automate tasks and business processes will offer a high return on your investment.

For example, a few processes that you could automate within Levity include:

  • Downloading attachments from emails
  • Reviewing inbound documents
  • Uploading files to cloud storage solutions
  • Paying invoices
  • Updating customers/clients on their order status
  • And more!

It’s possible to integrate Levity with over 5,000 apps when using Zapier or Make. The free version lets you automate 50 actions, use unlimited AI blocks, and access all of its AI tools. The $240/month Starter plan increases that allowance tenfold by letting you automate 500 actions.

The Business plan, which costs $560/month, further expands that to 2,000 actions per month and provides access to priority support. If you need unlimited actions every month then you could go for the Enterprise plan that features custom pricing and access to the Platinum support team.

Levity repetitive task AI automation solution
Source: Levity.

Best AI tools for email automation

Next to Zoom meetings, checking and responding to emails is one of the largest time sinks that keep employees distracted most days of the week. As a result, any AI productivity app that can automate the email aspect of an employee’s workday is bound to pay huge dividends.

Let’s take a quick look at three email automation tools that can save your company valuable time!

Note: feel free to learn more about these tools in our full AI marketing tools list!

GetResponse – AI-powered email generator

GetResponse is an email marketing platform with a full suite of tools and features that can streamline your campaigns. Whether you’re trying to build an audience or engage with the customers that you already have, GetResponse makes it possible to automate various aspects of the email marketing workflow.

With GetResponse’s AI email generator — available on all paid plans — you’ll be able to leverage OpenAI GPT-3.5 technology to create engaging emails in the blink of an eye. Features include a subject line generator, industry-specific optimizations, A/B testing, and soon even multilingual support.

GetResponse AI email generator
Source: GetResponse.

In essence, the tool helps you reach more people in less time all while using the power of AI to optimize your open rates. GetResponse does have a free plan that lets you send up to 2,500 newsletters per month but this version doesn’t include the AI email generator.

Paid plans start at $19/month on the Email Marketing plan if you have 1,000 contacts or less (with the price going up as the size of your audience increases). The Marketing Automation plan starts at $59/month but includes additional features like event-based automation, webinars, advanced segmentation, and funnels.

Seventh Sense – AI email scheduling tool

Seventh Sense is an email scheduling tool that uses AI to optimize the send time and frequency for your campaigns. Unlike other tools that look at broad data to determine the most effective email marketing schedule, Seventh Sense optimizes delivery times for each person in your database.

Seventh Sense AI-powered email scheduling optimization tool
Source: Seventh Sense.

By sending emails at the exact time that each recipient is most likely to read them, you’ll be able to drastically improve your open rates (with some companies seeing 100%+ increases in their email engagement after using Seventh Sense).

If you plan on using Seventh Sense for your HubSpot campaigns then prices start at $80/month with the Business plan with a 20% discount if you decide to switch to annual billing down the line. This plan includes up to 5,000 contacts while the Enterprise tier offers 150,000 marketing contacts with custom pricing.

Those who’ll be using Seventh Sense with Marketo will need to pay a premium as the Business plan starts at $450/month with a starting allowance of 50,000 leads per month (and the option to buy more in increments of 5,000 leads).

Magic Sales Bot – AI tool for cold email marketing campaigns

Magic Sales Bot uses GPT-3 to create conversion-optimized emails that you can send to your list of prospects. The tool primarily focuses on B2B emails that you can generate with a single click.

Magic Sales Bot cold email AI tool
Source: Magic Sales Bot.

The tool’s base pricing starts at $49/month with discounts for large teams and annual subscriptions. There is no free version of the tool available at this time but we’ll update this section if Magic Sales Bot launches a free plan.

Best AI tools to analyze data

While most B2B solutions like Userpilot already come with built-in analytics, having specialized software that can analyze your data never hurts. Here are three tools that can help with business intelligence, feedback collection, and social listening:

Microsoft Power BI – Machine learning tool for business intelligence

Microsoft Power BI is a machine learning tool that enables data visualization and business intelligence. The tool lets you combine all data into a single dashboard, create custom data sets from any source, and convert this data into visuals that you can then share across your teams.

Microsoft Power BI data visualization
Source: Microsoft Power BI.

Pricing starts at $10/month to $20/month for each user depending on whether you choose the Pro or Premium plan (with the latter having more advanced AI capabilities). You could also get an organization-wide license that starts at $4,995/month.

MonkeyLearn – Machine learning analytics tool for customer feedback

MonkeyLearn is a no-code analytics tool that helps you instantly turn customer feedback data into detailed visualizations that help you dive into insights. This includes metrics like user intent, user sentiment, and support satisfaction.

You can also create your own no-code learning models by choosing the extractors and classifiers:

MonkeyLearn no-code learning models
Source: MonkeyLearn.

Pricing on the Team plan starts at $299/month which includes three seats and up to 10,000 queries plus a Google Sheets integration. MonkeyLearn also offers a Business tier with unlimited seats and custom query volume allowances along with an SLA.

Brand24 – Artificial intelligence tool for social listening

Brand24 is an AI social listening tool that helps you locate brand mentions across news articles, blog posts, video uploads, online forums, industry podcasts, verified reviews, and other channels that could be influencing your word-of-mouth reach.

Brand24 AI-powered social listening tool
Source: Brand24.

Prices across Brand24’s paid plans range between $79/month and $399/month depending on how many keywords you’d like to track, how many monthly mentions you need to be notified of, and how many seats you need on your account. There’s no freemium version but Brand24 does offer a 14-day free trial.


As you can see, artificial intelligence can help you with almost anything whether you’re trying to send emails, streamline project management workflows, or transcribe audio and video files. It’s just a matter of choosing which AI productivity app or marketing automation tool to add to your tool stack next!

Why not start with Userpilot by getting your free demo today!

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