Best Customer Relationship Management Examples

Looking for customer relationship management examples to inspire your brand? This article shows you eight CRM examples and lessons to learn from each. But that’s not all.

Toward the end of the article, we highlighted the types of CRM systems and different CRM tool examples that might be helpful to you.

After reading this article, you’ll see how good CRM initiatives help to cultivate healthy customer relationships that lead to higher engagement, loyalty, customer retention, and mouth-watering LTV. Feel free to read the whole piece or use the table of contents to find specific information.

Customer relationship management examples summary

• Customer relationship management (CRM) refers to the strategies, processes, and technologies used to build and maintain relationships with customers.
• The key to effective CRM initiatives and customer communication is tailoring your approach to the different stages of the customer lifecycle.
• The impact of customer relationship marketing and management on your business:

1. Increased user engagement: With a good CRM system, you can tailor customer journeys to meet customer needs and improve customer engagement.
2. Improved customer experience (CX): With a better CRM experience, you will be able to build long-lasting customer loyalty.
3. Higher customer satisfaction rates: When you focus on customer relationships, customer satisfaction will be an added plus.
4. Better decision-making: With extensive data regarding your customers, it will be easy to make business decisions.

• 8 Customer relationship management examples:

1. Tracking customer behavior
2. Automated feedback collection
3. Data-driven decisions
4. Personalized customer experiences
5. Automated customer service relationships
6. Omnichannel service
7. Strong social media presence
8. Marketing automation

• The 3 types of customer relationship management (CRM) systems:

1. Collaborative CRM system: Aligns business activities and facilitates collaboration between marketing efforts, customer support, and sales teams. Collaborative CRM systems also make it easy for different departments to share customer data, creating a holistic approach to customer relationship management.
2. Operational CRM system uses automation and data management to streamline business operations, customer interactions, sales, and marketing processes in one place.
3. Analytical CRM system: This is more technical and mainly focuses on using customer data to improve customer experience and customer interactions. Analytical CRM software analyzes raw user behavior data to reveal user preferences, preferred channels, touchpoints, trends, sales forecasting, etc.

• Top CRM software examples include:

1. Userpilot: A tool with extensive features to help you learn about your customers and optimize their interactions with your marketing campaigns.
2. Salesforce: Analytical CRM software used for sales pipeline automation. The software also includes analytics from support, IT, and marketing, thus making it easy for different teams to collaborate.
3. Hootsuite: Operational CRM software built for social media automation that allows you to work with multiple social media platforms from one dashboard.
4. HubSpot: With its vast features and the integrations it allows, HubSpot helps to design, build, and track customer relationships. The platforms also align support, sales, and marketing teams to streamline business processes.

What is customer relationship management?

Customer relationship management (CRM) refers to the strategies, processes, and technologies used to build and maintain relationships with customers.

The key to effective CRM and customer communication is tailoring your approach to the different stages of the customer lifecycle. Your users will feel valued, and you’ll increase your customer retention rates.

The impact of customer relationship management on your business

A good CRM is not only about building but also sustaining good customer relationships. And the benefits are enormous.

Some benefits of CRM you stand to gain include:

• Improved user engagement: CRM involves studying user behavior and optimizing interactions to meet their needs. This will lead to an increase in user engagement.
• Improved customer experience (CX): Good customer relationship equals positive experiences. With a better customer experience, you’ll also be able to build customer loyalty.
• Higher customer satisfaction: Customer satisfaction happens when you consistently meet user expectations. Your exceptional service and continuous product improvement will make this possible.
• Better decision-making: Modern CRM platforms enable businesses to gather extensive data on each customer. You can segment customers based on this data and use it to make more informed business decisions. For instance, with a CRM system in place, sales teams would make quicker decisions regarding their leads.

8 Customer relationship management examples

There are multiple ways to study and interact with customers, each with unique advantages. Below are eight CRM examples to inspire you for better customer relationship management.

CRM example 1: Tracking customer behavior

Behavior tracking is a good CRM practice. It is key to understanding your customers and how they interact with your product. You’ll uncover valuable data on purchase intent, causes of friction, etc., to see what works and what doesn’t with your existing audience.

There are different ways to analyze customer behavior, depending on the data you want to gather. You could track on-site or in-app, measure engagement with a specific feature, track the behavior of a certain user group, etc.

With all this data at hand, you’ll be in a much better position to increase customer retention and end up with more loyal customers.

CRM example 2: Automated customer feedback collection

Customer feedback lets you know what users think and feel about your product.

Feedback is also a reliable way to eliminate guesswork and collect data that will enable you to make improvements customers will appreciate.

Implement surveys like CSAT or NPS to collect qualitative and quantitative feedback, then analyze the results to extract actionable insights regarding customer expectations and preferences.

For instance, you can automatically collect feedback from customers after their trial ends:

To streamline your customer relationship management efforts, use a feedback tool to automate the process of customer requests and collect feedback at scale.

CRM example 3: Analyze customer interactions and make data-driven decisions

With enormous amounts of data widely available to businesses, it’s easier than ever to make sound decisions.

Customer data will help to spot trends, analyze performance, predict user behavior, and much more. These will allow you to get actionable business insights and make smarter decisions to build good customer relationships and drive business growth.

For example, in Userpilot, you can leverage analytics like funnels to identify drop-offs and tailor targeted campaigns for re-engaging customers.

CRM example 4: Personalized customer experiences

This is one of the most important customer relationship management examples in SaaS. From reaching a prospect with a targeted marketing message to nurturing them through personalized support and closing a sale, your company should focus on delivering tailored interactions during different stages of the customer lifecycle.

Personalization makes customers feel seen and understood and helps improve customer satisfaction, leading to a strong bond between them and the company.

Begin your personalization of customer journey by segmenting users according to similar customer information, characteristics, or behavior.

A good example of this is HubSpot. When a company signs up for HubSpot, the platform tracks its interactions, such as which tools they use most (e.g., CRM, marketing automation, or sales tools), and how they engage with content on the HubSpot website or webinars. HubSpot then segments businesses based on industry, company size, and usage patterns.

For instance, if a small business frequently uses HubSpot’s CRM tool but has not explored the marketing automation tool, HubSpot might send a personalized email highlighting how marketing automation could benefit small teams. This email would include relevant case studies, tutorials, and pricing models suited to the business’s specific needs, creating a customized experience that encourages deeper product adoption and engagement.

This personalized approach helps HubSpot demonstrate value to each business, leading to higher customer satisfaction and long-term retention.

CRM example 5: Automated customer support

In simple terms, automating customer support is using technology to enhance your customer service.

Your support will be fast and available 24/7—which is what modern customers want.

Automated customer service doesn’t just make your users happy; it also reduces support costs since it means fewer human agents.

Chatbots are popular among SaaS companies that are big on CS automation, and it’s something you might want to consider for effective customer relationship management.

The image below illustrates how a chatbot uses prompts to solve user problems.

Aside from bots, self-service resource centers are another way to automate support. These are collections of helpful resources available to customers at all times to make sure they are never stranded.

CRM example 6: Omnichannel customer experience

Even if you’re super responsive, providing support on one channel only won’t cut it. Every user has a channel they prefer to use for communication. Asking them to switch to your preferred method will add friction to the user experience. So it’s best to be flexible by providing multiple communication channels.

Most SaaS businesses integrate web, in-app, social media, and email as their main communication channels. But choosing the right ones for you will depend on your audience. Test various channels and analyze user responses before deciding which ones to stick with.

Keep in mind that multichannel support doesn’t automatically make it omnichannel. Being omnichannel means your platforms are integrated, and the customer can switch from one to another seamlessly—that’s what you should aim for.

Also, consider customer touchpoints across the different user journey stages when designing your omnichannel customer experience strategy.

CRM example 7: Strong social media presence

We can’t discuss customer relationship management examples without mentioning social media—the 21st-century powerhouse of customer relationship building.

From connecting with long-lost friends to finding love, people use social media daily to build quality relationships.

Business isn’t left out; most people depend on social media for building profitable customer and client relationships now.

You can’t afford to be absent on social media. Utilize it to connect with customers, deliver product updates, listen to what people say about your brand, and so on.

Several B2B businesses with strong social media presence you can look up to are HubSpot, Salesforce, and Slack. They actively engage with their audiences on platforms like LinkedIn and Twitter through thought leadership, product updates, and customer success stories.

CRM example 8: Marketing automation

So far, we’ve only talked about support automation, but your customer relationship marketing efforts could also be automated to save time and increase efficiency. The right automation tools can help you create effective workflows and reduce repetitive tasks.

Common use cases for marketing automation include lead management, content planning and distribution, social media scheduling, etc.

Most marketing automation tools will also include analytics to help businesses keep track of campaign performance.

Some marketing automation tools include:

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What are the 3 types of CRM systems?

There are essentially three types of customer relationship management systems, each with its uniqueness.

Knowing the different types will help you decide on the right CRM tool, so let’s briefly go over them.

Collaborative CRM system

This CRM system aligns business activities and facilitates collaboration between marketing, customer support, and sales teams.

Collaborative CRM systems also make it easy for different departments to share customer data, creating a holistic approach to customer relationships. This function is useful to large teams, especially ones that are spread across multiple locations.

Additionally, collaborative CRM platforms track customer interactions and decide the best communication channels for each user.

Operational CRM system

The main goal of this system is to streamline business operations, customer interactions, sales, and marketing processes all in one place.

Operational CRMs are the most common because they are used when companies aim to understand and nurture users at every point in the customer lifecycle.

Analytical CRM system

This is more technical and mainly focuses on using customer data to improve the user experience. Analytical CRMs analyze raw user behavior data to reveal customer preferences, preferred channels, touchpoints, trends, sales forecasting, etc.

This CRM system is most useful to mid-size and large companies that need to analyze huge data volumes.

CRM tools for effectively managing customer relationships

We’ve considered different customer relationship management examples and the common types of CRM systems.

Now let’s look at popular CRM software and how they can help you implement the examples you read about.

Userpilot: Best for building customer relationships in-app

Userpilot is designed to help SaaS companies and product teams create personalized, no-code user experiences directly within their app, enabling better onboarding, and feature discovery, and increasing overall product engagement without relying on developer resources. It is ideal for driving product-led growth by ensuring that users can quickly understand and utilize key features of a product.

With a CRM platform like Userpilot, you can:

• Automate customer onboarding with strategic user flows and in-app communication. Your onboarding flow is the first experience a customer will have with your brand, and how you optimize it determines whether that experience will be a deal breaker or not. Userpilot helps you ensure it isn’t.

• Segment your audience and personalize the in-app experience. Recall we mentioned segmentation as the key to effective personalization. Userpilot’s advanced segmentation feature enables you to do that with ease. You’ll also get performance reports to see how well you’re performing.

• Design custom microsurveys. You can deliver these microsurveys contextually and gather user feedback. Our software also lets you analyze the results through an intuitive dashboard.

• Track user behavior and all key metrics with dashboards and reports. Userpilot comes with auto-capture capabilities that enable you to collect everything without setting up anything. You can later label these events and visualize them for actionable insights with our reports and dashboards.

Salesforce sales cloud-based CRM software

Salesforce is an analytical CRM tool used by sales reps for sales automation. However, the software also includes analytics from support, IT, and marketing, thus making it easy for different teams to collaborate.

One of the upsides of Salesforce is its data visualization feature, which makes it easy to track sales growth, manage leads and contacts, create workflows, manage marketing campaigns, etc.

Hootsuite: Best for operational CRM systems

Hootsuite is an operational CRM platform built for social media automation. The software allows you to work with multiple social media platforms from one dashboard. You can schedule and publish posts, keep track of conversations, monitor engagement, gain insights on brand perception, etc.

HubSpot’s CRM software

HubSpot is another useful CRM tool. It’s a comprehensive platform that offers marketing, sales, customer service, CMS, and operations solutions.

With its vast features and the integrations it allows, HubSpot helps to design, build, and track customer relationships. The platforms also align support, sales, and marketing teams to streamline business processes.

You can easily recreate the customer relationship management examples discussed in this article.

Conclusion

CRM isn’t limited to software products. It’s a holistic approach that also involves having the right strategy, developing processes, and tracking results to make better decisions. This article has delivered on its promise to show you customer relationship management examples and CRM tools to begin using. Go ahead and implement the examples that stood out to you. Cheers to more customer satisfaction!

Userpilot can help if you need a CRM tool to manage your onboarding flows, create personalized experiences, and survey customers to generate feedback. Book a demo to get started!

FAQs

What are some examples of CRM?

Some examples of CRM tools include Salesforce, HubSpot, Zoho CRM, Pipedrive, Userpilot, and Freshsales. These tools help businesses manage customer relationships, sales, and support processes by providing features like contact management, lead tracking, and marketing automation.

What are the four types of customer relationship management?

The four main types of CRM are:

• Operational CRM: Focuses on automating sales, marketing, and service processes to streamline business operations (e.g., HubSpot).
• Analytical CRM: Analyzes customer data to provide actionable insights for better decision-making (e.g., Zoho Analytics).
• Collaborative CRM: Facilitates communication and collaboration between different teams and departments, ensuring a unified approach to customer service (e.g., Microsoft Dynamics 365).
• Strategic CRM: Focuses on long-term customer engagement and satisfaction, prioritizing customer-centric strategies. (Userpilot)

What are the 5 models of CRM?

The five CRM models include:

• IDIC Model: Identify, Differentiate, Interact, and Customize. Focuses on personalizing customer interactions.
• QCI Model: Focuses on customer acquisition, retention, and optimizing customer lifetime value.
• CRM Value Chain Model: Emphasizes building customer value through relationships and supply chain optimization.
• Payne’s Five-Process Model: Focuses on building a comprehensive CRM strategy, covering customer acquisition, retention, and development.
• Gartner’s 8-Building Block Model: A more detailed model that focuses on leadership, strategy, and building a customer-centric culture within the business.

What is the CRM process with an example?

The CRM process involves identifying leads, nurturing relationships, converting prospects into customers, and maintaining long-term customer engagement.

For instance, a company using Salesforce might capture leads through web forms or social media integrations. These leads are then segmented and nurtured with personalized email campaigns using Salesforce’s marketing automation. When a lead is ready to purchase, the sales team uses Salesforce’s CRM to track the deal progress and close the sale. Post-purchase, Salesforce Service Cloud helps manage customer support tickets, while automated satisfaction surveys and loyalty programs keep customers engaged and encourage repeat business. This ensures a seamless experience from lead to loyal customers.

How to improve customer relationship management?

To improve customer relationship management, focus on personalizing interactions, leveraging CRM tools to automate processes, and using data-driven insights to better understand customer needs. Enhance communication through omnichannel support, actively gather and act on customer feedback, and continuously improve the customer journey to foster long-term loyalty and satisfaction.