What is Pendo Engage? Use Cases and Features (+ A Better Alternative)

What is Pendo Engage? Use Cases and Features (+ A Better Alternative) cover

Pendo Engage is an in-app guidance and feedback collection tool to help you track key metrics or usage data.

This guide will go over the benefits of using Pendo Engage, what it’s most commonly used for, how much it costs, and the reasons why you might need an alternative!

If you decide that Pendo Engage isn’t the right fit for your needs then, we suggest you try an alternative – get a free Userpilot demo to see if our platform would be a better match!


  • Pendo Engage is a product adoption platform for with in-app guidance, product analytics, and feedback collection capabilities.
  • The benefits of using Pendo Engage include its custom themes, flexible dashboards, multi-platform analytics, 50+ integrations, and the fact that you don’t need to write any code to utilize its features.
  • Pendo Engage is primarily used for product adoption, with product analytics and user feedback being the next most common use cases.
  • Pendo Engage has a free version and three paid plans ranging from $7,000/year to $50,000/year — with increases depending on the number of MAUs your product has.
  • Userpilot could be a better alternative to Pendo due to its advanced user onboarding, product adoption, product analytics, and user feedback capabilities.
  • Userpilot’s main advantages over Pendo are its real-time analytics, product experimentation, and in-app engagement.
  • If you want to learn more about Userpilot, then get your free demo today!

Try Userpilot and Take Your Product Engagement to the Next Level

What is Pendo Engage?

Pendo Engage is a product adoption platform used to streamline inboarding through in-app guidance, collect customer feedback through in-app surveys, and provide an overview of key metrics through analytics dashboards.

Pendo product analytics
Source: Pendo.

Pros of using Pendo Engage

There are quite a few benefits to using Pendo Engage as your adoption platform:

  • No-code. Because Pendo is a no-code product adoption platform, your product marketers and customer success managers won’t be bottlenecked by an overreliance on engineering resources. Most flows and surveys within Pendo can be created without writing a single line of code.
  • Custom themes. Pendo’s theme customization capabilities let you create different color palettes to ensure that all in-app guidance aligns with your brand assets and native UI. It’s worth noting that you’ll only be able to customize themes after installing the Pendo snippet.
  • Flexible dashboards. Pendo has a wide array of dashboard widgets that you can add to your homepage. These track key metrics like MAUs, feature adoption, product stickiness, poll results, guide engagement, and NPS score.
  • Multi-platform analytics. Pendo’s mobile compatibility lets you track analytics across both platforms. As a result, you’ll be able to extract insights into how users behave differently when using your product on another platform.
  • Integrations. The Pendo integration gallery includes over 50 third-party tools that you can connect to the platform. These include popular software like HubSpot, Intercom, Jira, and Okta. Sadly, only Salesforce, Zendesk, Segment, and Workato are two-way integrations.
Pendo integrations
Source: Pendo.

What is Pendo Engage used for?

Adoption, analytics, and feedback are the three most common use cases for the Pendo Engage platform.

Here’s a quick look at each of them:

  • Product adoption. Product adoption is the primary use case for Pendo and its alternatives. Being able to streamline the onboarding, activation, discovery, and adoption of products for new users. This is carried out through Pendo’s in-app guidance and UI patterns.
  • Product analytics. Product analytics is nothing out of the ordinary in product adoption platforms like Pendo. However, Pendo does make it easier to customize which metrics you want to see thanks to its use of dashboard widgets that you can enable or disable at will.
  • User feedback. User feedback can be collected through Pendo Engage’s no-code in-app surveys and then reflected on your dashboard through the many widgets that Pendo offers. This helps you collect and review data all on the same platform.

Pendo Engage’s functionalities for user onboarding

Because user onboarding is a core use case for Pendo Engage, let’s have a look at the relevant onboarding features you can deploy:

  • Guide layouts. There are different guide layouts that you can use when building onboarding flows with Pendo. These include Pendo’s templates for tooltips, banners, and lightboxes that help you quickly put flows together.
  • Flow triggers. The activation options let you set different conditions under which an onboarding flow should be triggered. These include users interacting with a tagged element, using a particular type of device, landing on a specific URL, or matching a specified segment.
  • Localization settings. Pendo’s content localization settings can let you prevent an onboarding flow from triggering in case it hasn’t been translated into the first language of a particular user. However, you’ll need to upload language CSVs manually since Pendo doesn’t have AI localization.
  • Onboarding module. Pendo lets you add an onboarding module to the in-app resource center in just a couple of clicks. You’ll then be able to customize the progress icon, text font/styling, and change the color to bring it in line with your existing brand palette.
Pendo module templates
Source: Pendo.

Pendo Engage’s functionalities for product adoption

Product adoption is another core use case for Pendo Engage which is why it should come as no surprise that there are certain features and functionalities made specifically for it:

  • Product analytics. Pendo’s product analytics can highlight usage patterns, identify areas of your product that go unnoticed, and surface other actionable insights. Pendo’s analytics are divided into paths, funnels, and retention — with the lattermost being able to track cohort churn over time.
  • Feature engagement. The dashboard widgets we mentioned earlier make it possible to track feature engagement across multiple metrics from a single screen. You’ll be able to track feature engagement based on click volume and see which users interact with different features.
  • User guides. Pendo has templates for tooltips, banners, and lightboxes — all of which drive product adoption by guiding users through the early stages of their customer journey. These building blocks create a modular, no-code experience for those building guides.
Pendo building blocks
Source: Pendo.
  • Feedback collection. Pendo enables customer feedback collection through various methods such as NPS surveys, polls, or input fields within flows. NPS surveys created with Pendo can be delivered via email and in-app surveys, which maximizes response rates.
  • In-app resource center. Pendo’s in-app resource center makes product documentation and guides accessible to users within the application itself. It’s worth noting that you can only create resource centers on Pendo if you get the Growth plan or higher.
Pendo in-app resource center
Source: Pendo.

Pendo Engage’s functionalities for product analytics

Next, let’s take a look at Pendo Engage’s product analytics capabilities and how they report key data:

  • Native analytics. The majority of Pendo’s engagement and adoption metrics are tracked natively rather than through third-party integrations. This helps you see the exact number of interactions, clicks, and views for each product area or in-app guide.
  • Paths. The Pendo Paths report provides an overview of the paths that users take to get to a certain page or the paths they take after leaving a specific page. You can even sort path data by visitor ID, date, or segment.
Pendo user path report
Source: Pendo.
  • Retention. The retention analytics dashboard on Pendo shows you detailed cohort retention data and highlights month-over-month changes. To further filter the data, you can toggle between users and visitors, adjust the period, or only view retention metrics for a certain segment.
Pendo retention table
Source: Pendo.
  • Funnels. Pendo’s funnel analysis capabilities show you the number of unique visitors that have viewed a funnel, the number of attempts that were made to get through a particular funnel, and the average amount of time it takes to finish each funnel — along with overall completion rates.
Pendo funnel chart
Source: Pendo.
  • Analytics widgets. The home dashboard on Pendo gives you control over which widgets you’d like to include or delete. You can add widgets that track metrics like guide views, time-on-app, feature adoption, and specific product goals.
  • Third-party integrations. Pendo integrates with popular software like Salesforce, Slack, Intercom, Segment, and others. Connecting these third-party tools helps you share data — but only a few let you sync metrics both ways, and none of these offer real-time analytics.

Pendo Engage’s functionalities for user feedback

Finally, let’s go over Pendo Engage’s user feedback functionality:

  • Pendo polls. The no-code polls from Pendo are a quick way to collect feedback from a large number of users without any engineering resources. For instance, you could create CSAT surveys that let respondents rate the product on a score of one to five.
Pendo satisfaction survey
Source: Pendo.
  • Feedback forms. Pendo lets you trigger in-app feedback forms so customers can share their thoughts while they’re actively using the product. This leads to higher response rates and more accurate insights.
Pendo feedback form
Source: Pendo.
  • Mobile reviews. Developers who use Pendo for their mobile apps will be able to gather reviews for the Google Play or iOS App Store. This not only provides targeted feedback from mobile users but also improves your standing in app stores and increases the likelihood of new user acquisition.
  • Segmented feedback. Pendo allows you to filter all user feedback based on the segment that a respondent is in, the amount of time they spend using your product, and various other attributes to help you hone in on insights from high-value customers.
  • Survey analytics. Pendo’s survey analytics lets you gather both quantitative and qualitative feedback. You’ll also be able to add a poll widget to your dashboard so you can see a summary of the data collected. Lastly, you can use Pendo to automatically view the response rate for each poll.
Pendo poll
Source: Pendo.

Pendo Engage pricing

Pendo has a free version, but its uses are quite limited since certain core features are excluded, and usage volume is capped at just 500 monthly active users (MAUs). The Starter plan has an initial price of $7,000 per year for a total of 2,000 MAUs (expanding the free version’s usage limits four-fold).

However, the price increases based on the number of monthly active users your product accommodates. This could lead to situations where you’re paying $35,000 annually once you hit 10,000 MAUs.

Pendo Free and Starter plans
Source: Pendo.

Pendo also offers two other plans — Growth and Portfolio — both of which use custom quote-based pricing. While Pendo’s free version may look attractive to early-stage startups, the platform can get expensive fast when you factor in the usage-based pricing and necessary account add-ons.

Pendo Growth and Portfolio plans
Source: Pendo.

Why you might need a Pendo Engage alternative?

While you could use Pendo, there are a few drawbacks to choosing it as your product adoption platform:

  • Expensive and complex pricing. The lack of transparency in Pendo’s pricing model makes it difficult for new users to figure out whether or not they can afford the software long-term. A free version quickly turns into a $7,000 annual subscription or up to $50,000+ for quote-based plans.
  • Locked features. In addition to the restrictive limitations of Pendo’s free version, the entry-level Starter plan (which would cost $35,000/year for 10,000 MAUs) still runs into multiple feature paywalls that prompt you to upgrade to the Growth or Portfolio plan.
  • Limited UI patterns. When comparing Pendo to other adoption software, it becomes clear that there’s a lack of UI patterns. After all, Pendo only supports four patterns — polls, tooltips, banners, and lightboxes — whereas other platforms range between 5-10 or more.
  • Steep learning curve. While Pendo is an inherently complex product, the learning curve is increased due to the technical setup process and unintuitive user interface. Reviews from Pendo customers on G2 frequently cite difficulties with setup and navigation in particular.
  • Data lag. Pendo’s analytics dashboards only update once per hour. This means that you won’t be able to see real-time data or check where your metrics currently stand at a glance. If your company values rapid experimentation and data analysis, then Pendo isn’t the best fit.

Userpilot: A better alternative to Pendo for product growth

Userpilot is a full-suite product growth platform for user onboarding, product adoption/analytics, and user feedback.

There are quite a few reasons why our software may be a better fit for certain use cases compared to the Pendo platform — in addition to the fact that our pricing model is far more transparent.

Userpilot’s functionalities for user onboarding

  • No-code builder. Userpilot’s wide range of UI patterns — like modals, tooltips, and slideouts — let you build flexible in-app flows without writing a single line of code. Each of these patterns also feeds data to analytics dashboards so you can monitor content engagement.
Userpilot no-code flow builder
To build in-app flows without writing any code, get your free Userpilot demo today!
  • User segmentation. Another differentiating Userpilot feature worth noting is the platform’s user segmentation capabilities. This makes it possible to build advanced segments with custom filters based on the in-app behavior, company/persona, and NPS score of each user.
Userpilot segmentation dashboard
User segmentation in Userpilot.
  • Onboarding checklist and analytics. When you build a user onboarding checklist with Userpilot, you’ll be able to track the engagement and completion rates to see how many customers are actually completing them.
Userpilot onboarding checklist analytics
Monitor onboarding checklist analytics with Userpilot.
Userpilot in-app resource center
To build an in-app resource center, get your free Userpilot demo today!
  • AI-assisted user guides. The AI writing assistant built into Userpilot can help you improve your product’s microcopy and increase user adoption as a result. All these writing tweaks can be made in seconds without having to edit manually or use any code.
Userpilot AI writing assistant
Use AI to refine your copy.

Userpilot’s two-way integrations

  • HubSpot and Salesforce two-way integrations for creating an omnichannel customer experience. Userpilot’s integrations with HubSpot and Salesforce let you sync data with your CRM platform both ways. The HubSpot integration helps you personalize flows based on event data:
Userpilot HubSpot integration
Userpilot-Hubspot two-way integration.

On the other hand, Userpilot’s Salesforce integration lets you send customer satisfaction data — such as NPS scores — gathered in Userpilot to your Salesforce account. You can then use this data to follow up with your customers across different channels like SMS, WhatsApp, Facebook Messenger, and more!

Userpilot Salesforce integration
Userpilot-Salesforce two-way integration.

Userpilot’s functionalities for product adoption

  • Feature tags and heatmaps. Userpilot lets you tag elements in your UI by clicking on them thanks to our no-code feature tagging. You’ll also be able to monitor user clicks using our heatmaps to see which elements or features most of your users are clicking on.
Userpilot heatmap
Tag features in Userpilot to monitor engagement.
  • Feature adoption dashboard. The feature engagement dashboard helps you visualize adoption rates for each individual feature. You can then use these insights to promote core features that are underutilized or include the most popular features in your onboarding flows.
Userpilot feature engagement dashboard
To monitor feature adoption, get your free Userpilot demo today!
  • Create feature announcements. The in-app announcement capabilities of Userpilot let you announce new features or updates from within your product to drive feature adoption. This will provide far greater exposure than featuring the updates in your newsletter.
  • Create interactive walkthroughs code-free. Interactive walkthroughs — which are better for helping new users retain information — can be built within Userpilot completely code-free. This gives users the opportunity to learn by doing instead of going through linear product tours.
Userpilot interactive walkthrough
An interactive walkthrough was created with Userpilot.

Userpilot’s functionalities for product analytics

  • Path analysis. Userpilot’s user path analysis dashboard shows you the exact steps that your users take when navigating throughout your app. You’ll be able to start a starting/destination point to see where people go before or after landing on a specific page.
Userpilot user path report
For user path analysis, get your free Userpilot demo today!
  • Trend analysis. In addition to gathering customer data and product insights, Userpilot also helps you conduct trend analysis reports to identify patterns in user behavior. You can also break down data with filters or change the period to see how metrics change over time.
Userpilot trend report
For trend analysis reports, get your free Userpilot demo today!
  • Retention cohort tables. Userpilot lets you track the retention rates for each cohort through a retention table that shows you the retention rate across multiple months. This cohort retention analysis is helpful for identifying long-term behavioral patterns.
Userpilot cohort retention table
Analyze retention rates with cohort tables.
  • Multivariate testing. In addition to product experiments and A/B testing, Userpilot also supports multi-variate testing, so you can test multiple different versions simultaneously. This streamlines the conversion rate optimization (CRO) process and gets you faster results than A/B testing.
Userpilot multi-variate testing
Run product experiments to optimize the conversion rate.
Userpilot product usage dashboard
Track key product metrics at a glance with dashboards.
  • AI analytics. If you don’t have in-house data analysts on your team then it can be hard to visualize the data available to you. Thankfully, you can use Userpilot’s upcoming AI analytics capabilities to understand data through the power of artificial intelligence.
Userpilot AI-powered analytics
For AI-powered analytics, get your free Userpilot demo today!

Userpilot’s functionalities for user feedback

  • In-app surveys. Userpilot’s in-app survey builder comes with 14 unique templates that you can customize based on your needs — or create surveys from scratch. You’ll also be able to trigger surveys contextually based on user actions, behaviors, or segments.
Userpilot survey templates
For access to our 14 survey templates, get your free Userpilot demo today!
  • Survey analytics. In addition to gathering data through surveys, Userpilot also helps you track responses through in-depth survey analytics. This lets you compare the completion rates for each survey and track individual responses so you can identify trends in the answers.
Userpilot survey analytics dashboard
Analyze survey responses to identify trends.
  • Advanced NPS capabilities. The Userpilot NPS dashboard lets you analyze NPS responses to see which problems or features have the biggest impact on NPS scores. You’ll also be able to tag responses that share similar themes or cite the same issues.
Userpilot NPS dashboard
Userpilot enables you to track your NPS score with a dashboard.

Why is Userpilot better than Pendo?

There are three main advantages that Userpilot has over Pendo as a product growth platform:

  • Real-time analytics. Unlike Pendo’s hourly analytics, Userpilot dashboards display analytics in real time. This ensures that the data you see will also be up to date regardless of when you decide to check on your key metrics.
  • Product experimentation options. In addition to the standard onboarding and adoption features, Userpilot has multi-variate testing capabilities that let you run product experiments. This will help you identify the most effective in-app guidance flows and elements.
  • In-app engagement. Userpilot’s no-code flow builder lets you build personalized tours and flows to help users get acquainted with your product. This increases in-app engagement rates and boosts long-term product adoption.

Userpilot pricing

Userpilot’s pricing plans range from $249/month for entry-level customers to the quote-based Enterprise tier for large organizations.

Userpilot pricing
Userpilot pricing plans.

Userpilot has three paid plans to choose from:

  • Starter. Userpilot’s entry-level Starter plan costs $249/month while including core features like all UI patterns, user segmentation, analytics dashboards/reports, feedback collection, and customization options.
  • Growth. The Growth plan starts at $499/month with additional features such as in-app resource centers, advanced triggers, AI-powered localization, event-based triggers, EU hosting, and a dedicated customer success manager.
  • Enterprise. Finally, the Enterprise tier uses custom quote-based prices and contains all the features from the previous two plans. It also has unique features like custom permissions/roles, priority support, single sign-on, access to premium integrations, and GDPR/SOC 2 compliance.


A product team that uses Pendo will be able to create better product experiences than one without any onboarding software at all.

That said, there are alternatives like Userpilot that apply more transparent pricing practices and a wider array of features to choose from.

If you want to provide a more personalized product/service to your customers and represent your brand with more sophisticated in-app flows, get your free Userpilot demo today!

Try Userpilot and Take Your Product Engagement to the Next Level

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